Aina Ulu (AU) partners learn to prepare your event log (numbers served), gallery images, and outcomes and measures report for Kamehameha Schools (KS).
Required in NRDS for KS
Q1 - Q4: Numbers Served (Event Log Entries)
Q1 - Q4: 3 Images with a Title and Description
Q2 & Q4: Survey "KS Reporting" with Title VI uploaded in the documents section
Q1 & Q3: Survey "Q1 | Q3 KS Document Upload" with Title VI and Dollars Leveraged uploaded
In this tutorial, you'll learn to:
Tag completed entries and photos "OK send to KS"
Upload photos into surveys with titles and descriptions
Complete the KS Reporting Survey for Q2 Mid-Year and Q4 End of Year
Completing Q1 | Q3 KS Document Upload
Tagging Entries "OK sent to KS" + correct Fiscal Year and Quarter.
After you've completed the survey entries, you'll tag each entry with one of the specified tags for submission to KS.
This is a one-way data exchange between you (the partner) and KS. It is a read-only copy of your data unchangeable from outside your portal.
Once you've tagged an entry or photo, it will be forwarded to KS Admin and made visible to their team. While this link is active, updates will be sent to KS.
The link will close after KS has approved your report and entries and notified NRDS.
How To Tag an Entry or Image
Open the NRDS Web App on your computer.
Navigate to the item you'd like to tag.
Survey -> Event Log (Numbers Served)
Survey -> KS Reporting (Mid-Year or End of Year Report)
Photo Gallery -> Find Images (3 Images)
Under "TAGS," click in the open space on the entry you'd like to tag.
Choose the appropriate tag based on the date.
"OK send to KS FY 21-22 Q1" (July | Aug. | Sept. 2021)
"OK send to KS FY 21-22 Q2" (Oct. | Nov. | Dec. 2021)
"OK send to KS FY 21-22 Q3" (Jan. | Feb. | March 2022)
"OK send to KS FY 21-22 Q4" (April | May | June 2022)
Remember to SAVE
How To Bulk Tag Entries
Select the entries to be tagged by clicking on the open box on the far left of each entry.
A new bulk tag box will appear on the top of the screen.
Select the appropriate tag from the list.
Remember to SAVE
Photo Gallery
The photo gallery contains all of the images you've uploaded as part of your survey entries.
This area is yours to do as you please. You are welcome to create your own tags.
You must upload photos to one of your event log entries at this stage.
If you haven't uploaded any images yet, you can edit your surveys and scroll to the bottom.
If your photos have already been uploaded, you can edit your event log entry and include the necessary information.
How to View and Download Images
Navigate to your "Photo Gallery" in the left-hand menu
Click on an image you want to see information on or download
The name and description will overlay your image
In the top right, the icon of a cloud with an arrow pointing down will allow you to download the image
Click off to close
How To Upload Photos
You can upload photos while making an entry or edit an entry and add them later.
Edit an entry OR Create a new entry
Scroll to the bottom of the page to the "Photos and Documents" section
Drag an image or Click to select a file to upload
Once the file is uploaded, add a title and description
Remember to SAVE
How to Add A Title and Description to Photos
You can add a title and description when you upload the image or edit a survey that contains the image.
Once your photo is uploaded, your file name becomes the title. You can edit this to be whatever you want.
Add your text to the description box.
Remember to SAVE.
How To Tag A Photo "OK sent to KS"
In the menu on the left side, scroll down to "Photo Gallery"
In the box "Select or create tags" choose "OK send to KS" and the proper Fiscal Year and Quarter
Completing KS Report Survey | Q2 & Q4
Complete the "KS Reporting" survey in its entirety BEFORE tagging it "OK send to KS FY 21-22 Q2."
You can complete the survey in stages. The first six items are REQUIRED to SAVE the entry.
Once saved, you or your team can continue editing the entry until it is complete and ready to be sent to KS.
You will be sending KS ONLY ONE completed report.
Please continue editing the survey until it is complete.
Avoid creating multiple surveys with incomplete responses.
How To Complete the KS Reporting Survey
Create a NEW survey and complete the first six items. You can edit these again right before you tag your entry to send.
Submission Date
Fiscal Year
Report Term
Report Completed By
Email Address
Phone Number
Complete some or all of the rest of the report or SAVE and come back and edit it later.
If you DO NOT complete the required fields and try to save, you'll get a warning.
Continue to edit the same report entry until all items are answered.
Upload your TITLE VI in the documents section at the bottom of the form.
This is NOT your Min-6
Remember to SAVE
Tag the entry "OK send to KS FY 21-22 Q2"
Completing Q1 | Q3 KS Document Upload
Complete the "Q1 | Q3 KS Document Upload" survey in its entirety BEFORE tagging it "OK send to KS FY 21-22 Q1 or Q3."
How To Complete the KS Q1 | Q3 KS Document Upload Survey
Create a NEW survey
Choose the correct Fiscal Year and Quarter
Upload your Title VI document for the quarter
Upload your Dollars Leveraged for the quarter
Add notes if you need
Remember to SAVE
Once completed, return to the survey list.
Tag the entry with "OK send to KS FY 21-22 Q1 or Q3."
