1. Overview of the new sharing system 0:00
The video introduces a new sharing system with more fine-grained permissions between teams.
It is designed for situations where you need to share data across different groups or organizations in NRDS.
The key improvement is that you can now control access at a more detailed level than before.
2. Share an individual survey with a group or team 0:22
Open the survey you want to share.
Click Permissions in the survey.
Choose Add Permission Group to share with a group across multiple teams.
Select the group name and assign one of these permissions:
Read
Write
Delete
You can also choose Add Permission Team to give a specific team access.
For a team, you can assign read or write permissions for that survey.
3. Make sure the template is also shared 1:18
Sharing a survey alone is not enough for the data to appear.
The template itself must also be permissioned.
Go to the template editor.
Open the Plots section.
Find the new Sharing Permissions tab.
4. Set permissions on the template 1:41
In the template’s sharing settings, you can add permissions for:
Specific teams
Groups
For teams, you can grant:
See/view access
Write access
Delete access
This controls access to the template infrastructure, not just the survey data.
5. Understand the relationship between template sharing and survey sharing 1:50
To fully share a survey, you must share both:
The survey/data
The template/infrastructure
If the template is not shared, the data will not show up even if the survey permissions are set.
This applies to items like lists as well: you can share the structure and the data separately.
6. What’s new compared with the old system 2:22
The old permission system only supported read-only sharing for teams.
The new system is more fine-grained and supports:
Read
Write
Delete
This gives much more control over how teams collaborate and what they can do with shared content.